GREENWICH FREE LIBRARY BOARD MEETING MINUTES
OCTOBER 17, 2018
The meeting opened at 7 PM. Present: Jim Nolan, Annie Miller, Claudia Blackler, Walter Grom, Audrey Fisher, Terry Prendergast, Chris Ruland
Approval of last month’s minutes.
POLICY: We are recruiting new board members. Audrey will invite Kristine Parillo and Ellen Fronhoffer to our next meeting. Board training is being developed.
BUILDING: Terry and Walter have met and done a walk through of the basement. The were specifically looking at what was being moved and what furniture will be needed. The work will begin
EVENTS: We decided not to be involved in the Tractor Parade as there are a good many commercial groups providing refreshments. We will close the library that evening. Annie suggested we have an event for each quarter of the year. The first quarter we will plan the events. Since there are a great many other organizations in town it was suggested that we team up with another organization. A Paint and Sip evening was suggested. The Square Dance was a big hit so Annie will apply for the LARAC grant to pay for the musicians. A pie sale was suggested for next year before Thanksgiving as there is not enough time this year. It was suggested that we have a fund-raising event
FINANCE: Annie, Jim
FUNDRAISING: A sheet listing all donors for the last three years was presented to board members..they are to go through the list and eliminate/add for this year. These papers should be turned in to Annie by Wed. 10/24. You can hand them in at the circ. Desk and ask them to put them in Annie’s box in the office. Please come to the next board meeting on Nov. 14th early so letters can be signed. The letter will be much like last year including new projects, activities, programs, etc.
GILL ROOM: Gill History Facebook page is up and running thanks to Sandy. She has been asked to do a program on Canals for the Washington Co. Historical Society’s History Fair. A tour was given to DAR members from Greenwich and Cambridge…they were impressed that we have such a collection all filed and indexed! Anne and Sandy applied for a grant to update the material to archival standards. Sandy attended a workshop by Lakes to Locks on finding volunteers and keeping them…it was very informative. The total volunteer hours 29.5 and patron use 4.5.
FRIENDS: Final book sale 11/1 – Bag for a Buck
OTHER: Volunteer dinner date February
NEXT MEETING: 11/14/18 (COME EARLY)
Submitted by Claudia Blackler, Secretary